Data Privacy Declaration (Web Presence)

Date: June 26, 2018 

Protection and safety of your personal data is an important concern to us. This website shall therefore store and process data only in accordance with the Austrian and European General Data Protection Regulation (GDPR). As a user, you agree to the processing of your data as defined in this declaration. For a current version of the GDPR please go to: https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN.

This Data Privacy Declaration applies to the entire web presence of the Academy of Fine Arts Vienna. If you are referred to other sites through links on our sites, please inform yourself directly on the referred website about how your data are handled. Your personal data (e.g. form of address, name, postal address, e-mail, phone number) will only be processed by us in accordance with the provisions of Austrian data protection laws. The following rules shall inform you about the type, extent, and purpose of collecting, processing, and using personal data.

Accessing this website is usually possible without providing any personal information. If personal data (for example, name, postal address, or e-mail) are collected on our websites, this is done, if possible, on a voluntary basis. Under no circumstances will such data be passed on to any third party without your express prior consent.

Please note that data transmission on the Internet (e.g. communications by e-mail or through non-encrypted websites) may be afflicted by data security gaps. Complete protection of data against access by third parties is not possible.

When placing an order on our website, the data you provide or enter will be checked, manually or automatically, against any existing entry in our database with regard to validity and up-to-dateness to correct the data stored in our system if needed. It may therefore be necessary for our employees to get in contact with you. This will be done by e-mail or over the phone. Any data provided by you will exclusively be used to process your order; no data will be passed on to any third party.

It should be duly noted that amendments of the law or changes of our internal processes may necessitate updates or adjustments of our Data Privacy Declaration. We would therefore advise you to check back regularly for updates. A downloadable and printable version of the Data Privacy Declaration is accessible at any time at http://www.akbild.ac.at/datenschutzerklaerung/.

1. Data Controller pursuant to GDPR, other national data protection legislation passed by the Member States, and other applicable data protection and privacy provisions; scope of application:

Academy of Fine Arts Vienna

Schillerplatz 3, 1010 Vienna

Phone: +43 1 588 16 ext. 0

Website: http://www.akbild.ac.at

This Data Privacy Declaration shall apply to Internet information services offered by the Academy of Fine Arts Vienna, which are accessible at the domain akbild.ac.at and its subdomains (hereinafter referred to as “our web presence” or “Internet presence”).

2. The Data Protection Officers of the Data Controller are:

Mag. Andreas Ferus, MSc

David Mitterhuber

If data subjects want to exercise certain rights (e.g. the right of access, the right to erasure, etc.), any such requests or applications must, without exception, be submitted by e-mail to datenschutz@akbild.ac.at or by mail to the Academy of Fine Arts Vienna, AG Datenschutz, Schillerplatz 3, 1010 Vienna.

3. General information on data processing

3.1. Personal data

Personal data are individual items of information relating to the personal or factual circumstances of an identified or identifiable natural person (data subject). This includes, for example, information about your name, postal address, phone number, date of birth, or e-mail address. Information that cannot be related to an individual person (or where this would take a disproportionate effort), e.g. anonymized information, are not personal data.

3.2. Extent

As a rule, we collect and use personal data of our users only to the extent in which this is necessary for the functionality of our website and the provision of our contents and services. We use your personal data to make available information offered by us and services requested, to answer your questions, as well as for the operation and improvement of our websites and applications. The collection and use of personal data of our users is only done on the basis of the law in accordance with the GDPR, e.g. after obtaining the consent of the user.

Any further processing of your personal data will not occur. There will be not transfer of your personal data to any third party nor any use of your personal data for advertising purposes without your prior consent unless we are under legal obligation to make such transfer.

3.3. Legal basis

To the extent that we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU GDPR serves as the legal basis. In the processing of personal data required for the performance of a contract to which the data subject is a party, the legal basis is Art. 6 para. 1 lit. b EU GDPR. This also applies to processing operations that are necessary to carry out pre-contractual measures. To the extent that the processing of personal data is required to fulfil a legal obligation to which the Academy of Fine Art Vienna is subject, the legal basis is by Art. 6 para. 1 lit. c EU GDPR.

In the event that the vital interests of the data subject or another natural person require the processing of personal data, the legal basis is provided by Article 6 para. 1 lit. d EU GDPR. If the processing is necessary for the purposes of the legitimate interests pursued by the Academy of Fine Arts Vienna or by a third party and if said interest is not overridden by the interests or fundamental rights and freedoms of the data subject, Article 6 para. 1 lit. f EU GDPR serves as the legal basis of such processing.

3.4. Erasure of data and storage period

Personal data of the data subject will be erased or blocked as soon as the purpose of storage ceases to apply. In addition, data storage may also occur if so provided for by European or national legislators in EU regulations, laws or other provisions to which the data controller is subject. Data will also be blocked or erased upon expiry of a storage period prescribed by any such provision, unless there is a need for further storage of the data for the conclusion or performance of a contract.

4. Specific Data Privacy Declarations

4.1. Data protection for student exchange

The purpose of processing your personal data is the realization of a study exchange within the various mobility programmes of the Academy of Fine Arts Vienna.

Your personal data will not be passed on, sold or otherwise transmitted to third parties unless this should be necessary for the purpose of study exchange. This includes also the time after the mobility for the purpose of exchange of information with students of the Academy.

Applicants without an EU citizenship are hereby notified that the Austrian agency for international mobility and cooperation in education, science and research (OeAD GmbH) will transmit their personal data to the Austrian Federal Ministry for European and International Affairs (BMEIA) for forwarding to the competent representative authority (Austrian embassies and consulates general) for the purpose of issuing entry visas and to the Austrian Federal Ministry of the Interior (BMI) for forwarding to the responsible residence authorities (municipal authorities, district authorities) for issuing residence permits. The OeAD GmbH will not check the reported data (see also: https://oead.at/de/datenschutz/ section 15).

All personal Data will be stored and destroyed 10 years after the study exchange period; this also applies for unsuccessful applications.

By signing an exchange application, the applicant consents to the manner of data processing described above for the named purposes.